Privacy Policy

PART I: INTRODUCTION

CCY Mission

The Country Club of York (the “CCY” or “we” or “us” or “our”) is a private country club whose mission is to continually strive to be the go-to club in our region by providing best in class family-centric dining, social, wellness and sporting related activities while maintaining the architectural standards of our nationally recognized Donald Ross golf course.

CCY Website Development

In furtherance of its mission, CCY has developed a CCY Website (the “Website” or the “CCY Website”) and mobile device applications (the “Apps”) (the Website and the Apps collectively referred to herein as the “Services”).

CCY Website Privacy Statements

CCY recognizes the importance of maintaining the privacy of information of both CCY members and non-members who access the Services. This privacy policy statement (“Privacy Statement”) demonstrates our commitment to protecting the privacy of the information described below and explains the privacy policies and procedures of CCY.

This Privacy Statement governs the privacy practices and procedures of CCY with respect to the data it collects from both CCY members and visitors to the CCY Website and Apps. The data CCY collects may be merged by CCY management with offline data in furtherance of the mission and policies established by CCY.

Consent to CCY Website Practices and Procedures

By using the Website, or downloading an App, as applicable, you are consenting to the practices and procedures as described in this Privacy Statement. If you do not agree with the practices and procedures described in this Privacy Statement, please discontinue using all of the Services and follow the applicable procedures described in the Opt-Out section of this Privacy Statement.

You consent to the use of cookies and other similar tracking technologies on your computer or device in this way and as described in more detail below.

CCY Website Access to the Services

Access to the Services differ materially between CCY members and non-members who access the Services. Non-members who access the Services are restricted from gaining access to Services which are provided exclusively to CCY members. Moreover, certain member information is “pass-word” protected for each member such that other CCY members are restricted from accessing another member’s information that is personal to a member. However, such “pass-word” protected information of a CCY member is accessible by
CCY management and, in certain instances, to other CCY members.

PART II: WHAT INFORMATION DOES CCY COLLECT?

CCY collects two types of information from users of the Services: (1) personal information that can be used to specifically identify or contact an individual and as provided by such individual either through the Website or the App (“Personal Information”); and (2) non-personal information collected, for example, as you interact with our Services that cannot, in itself, be used to specifically identify or contact an individual (“Non-Personal Information”).

Personal Information: Members

When a Member uses the Services, the member has access to (1) information regarding the Club which is accessible by all members and (2) information which is restricted to that member, similar to a private portal.

Member access to such information is restricted by both member access name and member login which is case sensitive.

We may also collect the following information from Members:

  • Name and job title or suffix.
  • Contact information including email address.
  • Demographic information such as addresses, other contact information, preferences and
    interests.
  • Other information relevant to member and non-member surveys and/or offers.

Personal Information: Non-Members

When a non-member uses any of the Services, he or she may be asked to provide or otherwise choose to provide Personal Information, depending upon the areas of interest selected by the User:

  • Homepage – Name, Email address, phone number and request for information or statement
    of interest.
  • CCY Membership – First Name, Last Name, Email Address and How did you hear about
    the Country Club of York
  • Weddings and Banquets: Name, Email address, How did you hear about the Country Club
    of York, Type of event, Estimated Number of Guests, Preferred Date of Event, Flexibility
    of Date and Additional Notes.

Through the Services, CCY does not request personal financial information such as credit card information, social security numbers or taxpayer employer identification numbers.

PART III: HOW DOES CCY USE MY INFORMATION?

Members and Non-Members

CCY uses the information it collects (including Personal Information and Non-Personal Information) primarily to understand your needs, provide you with better products and services, and deliver the specific product, service, or information you requested.

Members

We may use your information to communicate back to you, to update you on products and services, to personalize your experience on the Services, to tailor displays to you on our Services and elsewhere to your interests and history with us, to contact you for market research or to provide you with marketing information, newsletters, or other information we think would be of particular interest. We may also use the information we collect to send you e-mails about CCY news, announcements, or changes to the Services.

If, as a member, you do not want to receive promotional e-mails from CCY, please notify us by following the procedures contained in our promotional e-mails or in the “Opt-Out” section of this Privacy Statement.

Information obtained through the Services (including both Personal Information and Non-Personal Information) may be combined and used in conjunction with information obtained through sources other than the Services or at different times, including both offline and online sources. CCY and our representatives may use this combined information to enhance and personalize your various experiences with us on and in connection with the Services.

From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customize the website according to your interests, internal record keeping and to improve our products and services.

Depending on your profile settings (if applicable), CCY may display your profile to other CCY members to enable CCY members to connect with each other.

Non-members

We may use your information to communicate back to you in response to your inquiries. Sharing with Third Parties. CCY does not share your information with third parties except with your prior written consent or as a matter of law.

PART IV: HOW DOES CCY USE COOKIES?

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyze web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyze data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the CCY Website.

PART V: HOW DOES CCY TRY TO PROTECT MY INFORMATION?

We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

PART VI: LINKS TO OTHER WEBSITES

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

PART VII: OPT-OUT

You can opt-out of sharing your Personal Information with CCY and other CCY members or being contacted by CCY for promotional purposes. To exercise your choice to opt-out, simply check or un-check the appropriate box on the form or web page on which you are providing your Personal Information, or you may always update your opt-out preferences in your Website account (if any and if applicable) or by contacting CCY by following the instructions set forth in the Contact Us section of this Privacy Statement below. From each of its promotional e-mails, CCY also enables you to opt-out of receiving future promotional emails from CCY.

Please understand that if you opt-out of receiving promotional correspondence from us, we may still contact you in connection with your relationship, activities, transactions and communications with us.

Please note that your choice to change your information or opt-out may affect CCY’s ability to provide you with the requested products or services. If you change your mind at a later time, you can contact CCY about your preferences by following the procedures in the Contact Us section of this Privacy Statement.

PART VIII: POLICY CHANGES

You should review this Privacy Statement periodically as we may modify it from time to time as our Services evolve. Your continued use of the Services after the posting of a revised Privacy Statement signifies your acceptance of the revised terms. Under certain circumstances, we may also elect to notify you of changes or updates to our Privacy Statement by additional means, such as posting a notice on the front page of the affected Website or sending you an email.

PART IX. CONTACT US

CCY welcomes your questions and comments about this privacy statement. Please feel free to contact us for any reason, by either sending an e-mail to Webmaster@ccyork.org, calling us at (717) 843-8078, or writing us at the Country Club of York, 1400 Country Club Road, York, Pennsylvania, 17403.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

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